Title: Associate Human Resource Business Partner (Associate HRBP)
Reporting to: Manager, HR Business Partner
Location: Nairobi and other regions in Kenya.
About Food4Education
Food4Education (F4E) is a Kenyan nonprofit that is African and women-led, revolutionizing school feeding programs across Africa by designing a blueprint, operating it, and then supporting replication. Our vision is a world where no child has to learn on an empty stomach.
By creating an innovative, scalable, and sustainable model, we’re ensuring that children and youth have not only access to nutritious meals but also the opportunity to thrive in quality education. Over the past decade, F4E has expanded its reach exponentially, serving more than 120 million meals and growing from just 25 children fed daily in 2012 to a staggering 540,000 children receiving meals every single day in 2025. With our presence now spanning 12 counties—Embu, Kajiado, Kakamega, Kiambu, Kisumu, Machakos, Mombasa, Murang’a, Nairobi, Nakuru, Nyeri, and Uasin Gishu—we’re delivering daily meals to children in over 1,400 public primary schools and ECD centers.
About the Role
The Associate Human Resource Business Partner (HRBP) is a role that focuses on aligning HR initiatives with the overall business strategy within the assigned cluster. The job holder shall act as a consultant and advisor to operational leaders on all people-related matters within the cluster/region. Additionally, the job holder shall be responsible for cascading HR initiatives across the business including talent management, performance management, and employee engagement.
Responsibilities
HR Guidance and Advisory
- Offer HR advisory and strategic advice to support the execution of business projects and organizational initiatives.
- Provide hands-on support to key people processes, including performance management, employee relations, talent development and change management.
- Foster strong relationships with stakeholders across the organization to deliver value-added HR services.
- Proactively communicate HR needs and solutions to the management and the broader HR department.
- Collaborate with HR Centers of Excellence (CoEs) and Shared Service Centers on key and strategic projects.
- As SME, provide guidance, coaching and training to other members of the People team, sharing expertise and best practices.
Talent Acquisition
- Candidate Sourcing: Assist in sourcing candidates and maintain an active pipeline/database of potential applicants
- Schedule interviews and assessments with candidates and hiring manager
- Ensure accurate documentation of candidate progress throughout the recruitment process.
- Conduct pre-employment checks, such as reference verification and background screening
- Ensure recruitment activities adhere to company policies and relevant employment laws.
HR Operations & Compliance
- Responsible for overseeing various aspects of employee relations, labor relations and ensuring compliance with relevant employment laws and regulations.
- Ensure all staff contracting is done on a timely basis.
- Conduct sensitive workplace investigative interviews related to employee concerns and allegations of policy violations, interpersonal conflicts, and disciplinary matters.
- Oversee administrative policies and procedures, ensuring compliance with legal regulations and industry standards.
- Manage and oversee the process of employee payments within the company.
- Ensure that employees are paid correctly and on time, contributing to employee satisfaction and organizational compliance.Maintain timesheets and attendance records for all employees, compile and share on a daily basis.
- Share attendance reports on daily basis
- Identify OSH needs through regular safety inspections and support follow-up actions and ensure completion of corrective measures.
- Support the Health and Safety function in closing all OSH audit gaps identified within the region
- In conjunction with the OSH function, coordinate training and sensitization exercises to ensure compliance (e.g., fire safety, first aid, PPE usage).
- Assist with the documentation and tracking of workplace incidents, near misses, and hazards.
- Leave Management - Keep track of leave liability, advise operations and HR leadership on leave schedules to ensure compliance to leave policy
- Disciplinary Process - Handle end to end disciplinary process from issuance of showcause, hearing process and verdict process
- Grievance Process Management - Handle all employee grievances emanating from the staff in accordance with grievance management process
- Conduct training and sensitization to staff on F4E policies and track compliance to policies
- Engagement discussions - conduct townhalls, one on one sessions etc to identify engagement levels, gather feedback and action points
Contracting
- Onboarding: Prepare onboarding documents and issue employment contracts after approval by the Manager, HRBP
- Ensure all statutory information (ID, NSSF, SHA, KRA PIN, BIO-Data) is gathered at the point of onboarding and ensure 100% compliance.
- Maintain up-to-date records of contracts and ensure timely renewals or terminations.
- Ensure 100% compliance with contracting.
- Offboarding: Ensure proper procedures are followed when contracts end or staff is terminated
- Plan and facilitate staff onboarding in span - Conduct onboarding training on company policies and regulations
Payroll Management
- Prepare payroll inputs using the assigned format
- Ensure 100% accuracy on all payroll data that is submitted
- Timeliness: Ensure payroll data is submitted on timely basis in accordance with the payroll cycle
- Handle of payroll queries emanating from the staff and in addition conduct sensitization of payslip awareness - SHIF, NSSF, AHL, PAYE etc.
Employee Engagement and Communication
- Lead employee engagement initiatives to align staff interests with business objectives, leveraging insights from employee engagement discussions to enhance engagement strategies.
- Ensure clear and effective HR communication, managing employee engagement campaigns and aligning them with global HR messaging.
Reporting
- Submit weekly field visit reports in the prescribed format.
- Prepare and deliver ad hoc HR reports as required.
- Generate and share route planning reports to support operational efficiency.
- Compile and present comprehensive monthly HR reports to inform decision-making
Does this sound like you?
- Degree in Human Resources, Psychology, Business or any other related field
- At least 3-5 years of work experience, working preferably as a HR Business Partner.
- Vast experience in HR operations & employee relations.
- Proven expertise in aligning HR strategies with business objectives.
- Strong knowledge of employment legislation and best practices.
- Proactive, self-motivated, and capable of working independently while ensuring follow-through on all initiatives
- Strategic thinker with keen attention to detail and a strong ability to execute strategy.
- Solutions-oriented with a positive, 'can-do' attitude, able to prioritize tasks, and navigate shifting demands effectively
- Passionate commitment to F4E’s vision and values
- Collaborative mindset, a can-do attitude and the ability to work across departments effectively
- Strong analytical, written, and leadership skills with a focus on meeting deadlines.
We are an equal-opportunity employer
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.
Career Growth and Development
We have a strong culture of constant learning and we invest in developing our people. You will have weekly check-ins with your manager, and regular feedback on your performance. We hold career reviews every six months and set aside time to discuss your aspirations and career goals. You will have the opportunity to shape a growing organization and build a rewarding, long-term career.
Deadline; 17th October 2025
We aim to contact all our applicants, but due to the high volume of applications only short-listed candidates are contacted. If you do not hear from us within two weeks your application might not be successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience.